Office Manager
About the position:
We are looking for a highly organized and proactive Office Manager/Administrative Assistant to take ownership of our office operations and administrative processes. In this role, you will be responsible for maintaining a well-functioning office environment, coordinating administrative processes, and providing executive support to the CEO. This position is well-suited for someone who is organized, discreet, and enjoys being the go-to person who keeps everything on track.
Responsibilities:
◆ Oversee daily office operations to ensure a smooth, well-organized work environment
◆ Manage office supplies, vendors, and service providers, including coordination and administrative follow-up
◆ Assist with document preparation and administrative paperwork
◆ Maintain internal records and databases, ensuring all information is accurate and up to date
◆ Assist in organizing internal events, meetings, and team initiatives (in collaboration with HR).
◆ Track employee vacations and sick days and maintain related records
◆ Prepare workstations for new employees, including equipment, access rights, and all necessary setup
◆ Manage internal benefits programs, including adding employees to insurance lists, collecting receipts for sports activities and parking, and handling related administrative tasks
◆ Provide administrative and organizational support to the CEO, including selected business and personal tasks
◆ Manage the CEO’s LinkedIn page from an administrative perspective, including replying to messages and comments (not content creation)
◆ Handle ad hoc tasks with a high level of ownership, accuracy, and discretion
Requirements:
◆ At least 1 year of experience in an Office Manager, Executive Assistant, Administrative Assistant, or similar role
◆ Strong organizational, multitasking, time management skills
◆ Ability to work independently, take initiative, and manage priorities effectively
◆ Strong attention to detail and problem-solving skills
◆ Excellent verbal and written communication skills
◆ Ability to work efficiently in a fast-paced environment and meet deadlines
◆ Proficiency in Google Workspace and strong overall computer skills
◆ Experience with AI tools (e.g., ChatGPT) or the ability to learn them quickly
Why Join VIDEN?
◆ Flexible working hours from 11:00 AM to 7:00 PM, Monday through Friday
◆ A 3-month paid trial period to ensure a good fit for both parties
◆ Access to paid English courses to improve your language skills
◆ Comprehensive medical insurance coverage
◆ Financial support for sports activities to promote a healthy work-life balance
◆ Collaborative and supportive work environment with opportunities for growth and advancement
◆ Competitive salary and benefits package
◆ Opportunity to work with a diverse client base and make a real impact on their digital success
◆ Regular team-building events, workshops, and training opportunities